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Getting started with Pharen Hub takes less than five minutes. By the end of this guide you’ll have a live workspace, at least one teammate invited, and a feel for the two most-used features — team messaging and collaborative documents. Everything else builds on this foundation.
1

Create your workspace

Head to pharen.de and click Get started free. You’ll be asked to sign up with your work email address or continue with Google.Once you’ve authenticated, Pharen Hub prompts you to create your first workspace:
  1. Enter a workspace name. Use something your whole team will recognize — typically your company or team name (e.g. Acme Marketing or Product Team).
  2. Choose a workspace URL. This becomes the unique address for your workspace within Pharen Hub (e.g. acme-marketing). You can change it later in Settings.
  3. Click Create workspace.
Your workspace is created immediately and you land on the Pharen Hub home screen.
The Free plan supports one member and 10 workflow runs per month at no cost. You can upgrade to a paid plan at any time from Settings → Billing.
2

Complete your profile

Before you invite anyone, take thirty seconds to set up your profile so teammates know who you are.Click your avatar in the bottom-left corner of the sidebar and select Profile settings. From here:
  • Upload a profile photo — this appears in messages, documents, and anywhere you’re mentioned.
  • Confirm your display name and add your job title so teammates can quickly identify your role.
  • Set your time zone — Pharen Hub uses this to surface the right notifications and display timestamps correctly.
Click Save when you’re done.
Adding a real photo and title makes the workspace feel more human from day one, especially for remote or distributed teams meeting each other for the first time in Pharen Hub.
3

Invite your team members

With your profile set, it’s time to bring your teammates in.Click Settings in the left sidebar, then navigate to Members → Invite members.
  1. Enter the email addresses of the people you want to invite, separated by commas.
  2. Choose a role for each invitee: Admin, Member, or Guest. Members is the right choice for most teammates; Admins can manage workspace settings; Guests have limited read-only access.
  3. Click Send invites.
Each person receives an email with a link to join your workspace. They’ll be prompted to create an account (or log in if they already have one) and land directly in your shared workspace.
The number of members you can invite depends on your plan: Free supports 1 member, Starter up to 3, Team up to 5, and Pro up to 50. Check Settings → Billing to upgrade if needed.
4

Send your first message

Pharen Hub includes built-in team channels so you can communicate without leaving your workspace.In the left sidebar, click Channels, then select the #general channel that was created automatically with your workspace.Type a message in the composer at the bottom of the screen — try something like:
Hey team 👋 Welcome to our Pharen Hub workspace! This is where we'll keep everything organized.
Press Enter (or click the send button) to post it. Your message is instantly visible to all members who have access to the channel.To create a new channel — for a project, a department, or any topic — click the + icon next to Channels in the sidebar, give it a name, and add the relevant teammates.
Use the @ symbol to mention a specific teammate in any message. They’ll receive a notification so nothing falls through the cracks.
5

Create your first document

Documents are where your team’s knowledge lives in Pharen Hub. They’re rich, collaborative, and connected to everything else in your workspace.In the left sidebar, click Docs, then click New document.
  1. Give your document a title — for example, Team Handbook or Project Brief: Q3 Launch.
  2. Start typing in the body. The editor supports headings, bullet lists, numbered lists, tables, code blocks, images, and more. Use / anywhere in the document to open the command menu and insert any block type.
  3. Share the document with your team by clicking the Share button in the top-right corner and selecting which members or channels should have access.
Changes are saved automatically and synced in real time for anyone viewing the document alongside you.
You can mention teammates inside a document using @ and reference other docs or lists using [[. This turns your documents into a connected knowledge graph rather than isolated files.
6

Ask the AI assistant

Every Pharen Hub workspace comes with a built-in AI assistant that understands your workspace content.Click the AI icon in the left sidebar (or press Cmd+K / Ctrl+K) to open the AI chat panel.Try asking it something practical, like:
Summarize the document I just created.
or
Draft an agenda for a 30-minute team kickoff meeting.
The AI assistant has access to your workspace docs, lists, and channels (based on your permissions), so it can provide answers that are relevant to your actual work — not just generic responses.
As your workspace grows, the AI becomes more useful. Feed it your processes, guidelines, and project docs and it becomes a genuine team resource rather than just a generic chatbot.

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What’s next?

You’ve got a workspace, a team, messages flowing, a document created, and AI working for you. Here’s where to go from here:

Workspace Setup

Configure teams, permissions, and workspace settings to match how your organization is structured.

AI Agents

Go beyond the assistant and deploy specialized agents with custom skills for your team’s workflows.

Workflow Automation

Automate repetitive processes — with approvals, conditions, and audit trails built in.

Docs and Lists

Explore the full power of collaborative documents and structured project lists.