Workspace identity
Your workspace name and URL are the first things every team member sees. Getting them right early saves you from confusion later. Navigate to Settings → General to access workspace identity settings.Workspace name
Your workspace name appears in the sidebar, in email notifications, and in any links shared with teammates. Use a name that’s immediately recognizable — your company name, your department, or a project name depending on how broadly this workspace will be used.- ✅
Acme Corp,Acme Product Team,Acme — Engineering - ❌
My Workspace,Test,Workspace 1
Workspace URL
Your workspace URL is the unique identifier used within Pharen Hub. It must be lowercase with no spaces (hyphens are fine). For example,acme-product or engineering-team.
Workspace logo
Upload a logo under Settings → General → Workspace logo. This appears in the sidebar and in email notifications sent from your workspace. Use a square image of at least 256×256 pixels for the best result across all contexts.Organizing with teams
Teams in Pharen Hub are groups of members that share access to a dedicated set of channels, docs, and lists. They’re the primary way to organize a larger workspace without everyone drowning in irrelevant content.Teams are available on the Team plan (up to 3 teams), Pro plan (up to 10 teams), and Enterprise (unlimited). The Free and Starter plans use a single shared workspace without separate teams.
Creating a team
- Go to Settings → Teams and click Create team.
- Give the team a name (e.g.
Product,Marketing,Customer Success) and an optional description so members understand its purpose. - Set the team’s visibility: Open teams are discoverable and joinable by any workspace member; Private teams require an invitation.
- Click Create.
Adding members to a team
Open the team from Settings → Teams, then click Add members. Search for teammates by name or email and assign each one a team-level role:| Role | What they can do |
|---|---|
| Team Admin | Manage team settings, members, and all content within the team |
| Member | Create and edit content, participate in channels |
| Guest | View content they’ve been explicitly granted access to |
Team channels and content
When you create a team, Pharen Hub automatically creates a default channel for that team. You can create additional channels, docs, and lists scoped to the team directly from within the team view. Content created inside a team is only visible to team members by default, though individual items can be shared more broadly if needed.Configuring your profile
Your personal profile settings are separate from workspace settings and apply across all workspaces you belong to. Click your avatar in the bottom-left corner and select Profile settings.Personal information
| Field | Recommendation |
|---|---|
| Display name | Use your real name so teammates can find and mention you easily |
| Job title | Add your role — it shows in your profile card and helps people know who to loop in |
| Profile photo | Upload a clear headshot — it makes async communication much more personal |
| Time zone | Set this accurately; it drives notification scheduling and timestamp display |
Notification preferences
Under Profile settings → Notifications, you control exactly when and how Pharen Hub alerts you:- Desktop notifications — Enable for direct messages and mentions; consider disabling for all channel activity to protect focus.
- Email notifications — Set the digest frequency (real-time, hourly, daily, or off). Real-time is useful for direct messages; daily digests work well for channel summaries.
- Mobile push notifications — Configure separately for the mobile app. Most people enable push only for direct messages and @mentions.
- Do Not Disturb schedule — Set quiet hours (e.g. 10 PM – 8 AM) to stop notifications outside working hours. Pharen Hub respects this even if teammates are in different time zones.
Roles and permissions
Pharen Hub’s permission system operates at two levels: workspace-level roles that apply globally, and team-level roles that apply within a specific team. Both can be managed from Settings.Workspace roles
| Role | Access level |
|---|---|
| Owner | Full control over all workspace settings, billing, and members. Only one Owner per workspace |
| Admin | Can manage members, teams, and workspace settings, but cannot access billing |
| Member | Standard access to content they’ve been granted permission on |
| Guest | Limited access — can only view content explicitly shared with them |
Content-level permissions
Individual documents, lists, and channels carry their own permission settings, independent of team membership. When you open any item, click the Share button in the top right to configure who can view, comment, or edit it. Options include:- Specific people — Name individual members or guests.
- Team members — Grant access to everyone in a given team.
- All workspace members — Make it visible to anyone in the workspace.
- Private (only me) — Keep it entirely to yourself until you’re ready to share.
Workspace settings reference
The Settings area contains several sections worth reviewing as you set up your workspace. Here’s a quick reference for the most important ones:General
Workspace name, URL, logo, and deletion. Also where you set the default language for the workspace interface.Members
View and manage all workspace members, send invitations, change roles, and remove members. You can also configure invitation permissions — whether only Admins can invite, or any Member can.Teams
Create and manage teams, adjust team membership and visibility, and archive teams that are no longer active.Security
- Two-factor authentication (2FA) — Require all members to enable 2FA before accessing the workspace. Strongly recommended for any workspace handling sensitive data.
- Session timeout — Set how long an inactive session stays valid before requiring re-authentication.
- Allowed email domains — Restrict new sign-ups to specific email domains (e.g. only
@acme.comaddresses) to prevent unauthorized access.
AI settings
- AI model policy — Choose which AI models are available to workspace members. You can restrict to specific providers or models that comply with your data policies.
- Budget controls — Set monthly spending caps on AI usage per member, per team, or across the whole workspace. Pharen Hub will alert you as you approach limits and can pause AI features automatically when a budget is hit.
- Data handling — Review how your workspace content is used for AI inference. Enterprise plans include options for stricter data residency and processing controls.
Billing
View your current plan, upgrade or downgrade, update payment information, and download invoices. Available plans:| Plan | Price | Members | Teams |
|---|---|---|---|
| Free | €0/month | 1 | — |
| Starter | €20/month | Up to 3 | — |
| Team | €50/month | Up to 5 | 3 |
| Pro | €100/month | Up to 50 | 10 |
| Enterprise | Custom | Unlimited | Unlimited |
All prices are per workspace per month. If you need multiple workspaces — for example, to separate client projects or subsidiaries — each workspace is billed independently.
API
Generate and manage REST API keys for integrating Pharen Hub with external tools and services. The Pharen Hub REST API is available at/v1/. See the API reference for full documentation.
Setup checklist
Use this checklist to confirm your workspace is ready before you roll it out to your full team:Set workspace name and URL
Go to Settings → General and confirm both are finalized. Avoid changing the URL after launch.
Upload a workspace logo
A logo makes the workspace feel official and helps members recognize notifications at a glance.
Create your teams
Set up the team structure that reflects your organization. Assign team admins before adding general members.
Invite members and assign roles
Go to Settings → Members → Invite members and send invitations with appropriate roles.
Configure security settings
Enable 2FA requirements and set up allowed email domains under Settings → Security.
Review AI and budget settings
Set your AI model policy and budget caps under Settings → AI settings before members start using AI features.